2007-116-RES-Approving and Authorizing the Execution of a Contract with the Department of State Health Services (DSHS) Document No. 2008-024100

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164 or other applicable law. Section 7.06 Security of Patient or Client Records. Contractor must maintain anent and client records in compliance with state and federal law relating to P security .and retention of medical or mental health and substance abuse patient records. Department may require Contractor to transfer original or copies of patient and client records to Department, without the consent or authonzation of the poa this or clierit, upon termination of this Contract or a Program Attachrn~enatient or Contract, as applicable, or if the care and treatment of the individu p client is transferred to another entity. Prior to providing services funded under ~e Contract to a patient or client, Contractor shall attempt to obtain consent fro entit anent or client to transfer copies of patient or client records to anothe y p funded by DSHS upon termination of this Contract or a Program Attachment to Ss Contract, as applicable, or if care or treatment is transferred to another DS funded contractor. Section 7.07 HIV/AIDS Model Workplace Guidelines. If providing dicies client care, services, or programs, Contractor shall implement Department s powred based on the HIV/AIDS (human immunodeficiency virus/acq immunodeficiency syndrome) Model Workplace Guidelines for Businesses ducate Agencies, and State Contractors, policy No. 090.021, and Contractor shall e em loyees and clients concerning HIV and its related conditions, including Ao the P in accordance with the TEX. HEALTH & SAFETY CODE § 85.112-114. Ala at Model Workplace Guidelines can be fo htt~ I/www dshs state tx uslhivstd/policylpdfl090021.pdf. ARTICLE VIII RECORDS RETENTION, section 8.01 Retention. Contractor shall retain records in accordance wia at Department's State of Texas Records Retention Schedululesloand other htt ;/lwww.dshs.state.tx.us/recordslschedules.shtm, Department R a livable state and federal statutes and regulations governing medical, mental Pp health, and substance abuse information. At a minimum Contractor shallT collected preserve all other records, including financial records that are generated o by Contractor under the provisions of this Contract, for a period of fo dicaid ethe after the termination of the Contract. If services are funded through Mtractor shall federal retention period, if more than four (4) years, shall apply. Con retain all records pertaining to this Contract that are the subject of litigatauiid ~raan audit until the litigation has ended or all questions pertaining to the retention resolved. Legal requirements for Contractor may extend beyond schedules established in this section. Contractor shall retain medical record~e accordance with Tex Admin Code Title 22, Part 9, § 165.1(b) and (c) or o a livable statutes and regulations governing medical information. Contractor shall Pp ensure that this provision concerning records retention is included in that subcontract it awards. If Contractor ceases business operations, it shall ble be the records relating to the Contract are securely stored and ~ ears cfrom they date Department upon Department's request for at least four y 6112!2007 13 General Provisions (Core Subrecipient 2008)