08-A Awarding Grounds Maintenance Contracts

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be performed by the Park Department personnel and will not considered part of the Contractor's responsibilities. 10. Contractor shall remove all weeds from flower beds upon every maintenance cycle. This will include weeding the planters on the exterior sidewalks of the plaza. 11. Bidders should include a list of references for whom they have performed grounds maintenance during the past three (3) years. (Page attached to be completed) 12. This contract shall be effective upon execution by the Paris City Manger and will end December 31, 2008. The City will have the option to renew this contract for three additional twelve (12) month terms with each renewal period beginning January ls`. Notice of renewal will be given to Contractor within sixty (60) days of the first of the year. 13. Contractor shall at all times during the initial term of this eontract or any renewals thereof maintain a policy or policies of insurance which fully meets the requirements of the Insurance Requirements and Insurance Checklist attached hereto as Exhibit "A" and made a part hereof. 14. Contractor must cunently own or operate a landscaping company at time of bid submission; and Contractor must own or possess the equipment necessary to perform the work required. No excepti.ons. A. The Contractor(s) shall provide his/her own equipment, labor, fuel and any other materials necessary to complete the required work. The Contractor(s) shall be responsible for the maintenance and repair of his/her own equipment and the availability, presence and supervision of his/her own employees. B. The Contractor(s) is required to have a competent and experienced supervisor/foreman, with each work group at all times. The supervisor/foreman referred to herein may be a working foreman operating a mower or other equipment. This supervisor/foreman must be able to communicate effectively with the City Representative. All workers employed by contracting company will be subject to a background search. The contractar will submit a list of all current employees with the bid documents. 15. The City reserves the right to request additional mowings on an individual basis as determined by the City of Paris Representative. The City reserves the right to add or subtract from the quantity ar frequency of areas to be mowed as needed and the monthly payments will be adjusted accordingly. 16. In the event Contractor is requested to perform additional mowings (anything over the designated limit per property/park/median) he shall invoice the City separately for this work. But the same day or hourly rate for the additional work shall apply. 17. Bidders are encouraged to contact the Supervisor of Parks or the Assistant Director of Public Works at (903) 784-9289 for assistance determining property boundaries for mowing and maintenance. Various changes have been made regarding facility boundaries since the last project. __r