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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />enda Item No.: <br />Submittal Date: Originating Department: Presented By: ~ <br />2-26-2008 Street Dept. 46 Shawn Napier, P.E. City Engineer 8_17 <br />Council Date: /Director of Public Works <br />3-10-2008 <br />RECOMMENDED MOTION: MOVE TO APPROVE A RESOLUTION AWARDING THE BID FOR STREET <br />DEPARTMENT MATERIALS TO THE LOWEST BIDDERS FOR lO BID ITEMS AS SHOWN ON THE ATTACHED BID <br />TABULATION. DO NOT AWARD THE BID FOR CRS-2 AND REBID IT ALONG WITH THE SS-1. <br />POLICY ISSUE~S~: <br />None <br />BACKGROUND: <br />This is the annual bid for roadway materials to be used by the Street Department - 46, Water <br />Distribution - 83 and Sewer Maintenance - 85. The bid tabulation sheet is attached for details of the bids <br />and materials. The materials include Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Matllerial, <br />Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, Hot Mix Cold Laid Asphalt, Type <br />(Fine Mixture) Material, Aggregate Cover Stone (Type B, Grade 4, Uncoated), Aggregate Cover Stone <br />(Type B, Grade 5, Uncoated), Aggregate Cover Stone (Type B, Grade 5, Coated), CRS-2 Emulsion <br />Asphalt, SS-1 Emulsion Asphalt (Tack Oil), Portland Cement Concrete, Sand, Flexible Base Material <br />(Red Rock) and Flexible Base Material (White Rock). We only received one bid for CRS-2 and no bids <br />for the SS-l. It will be rebid and awarded in April. <br />BOARD~COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Bid tabulation <br />ACTION: BUDGET INFO: <br />❑ Financial Report ❑ Minute Order Expense $ <br />❑ Department Report ~ Resolution Budgeted Amt. $ 360,000 in Street Dept., $45,000 <br />❑ Presentation ❑ Ordinance in Water Distribution and $50,000 <br />~ Public Hearing ❑ Other in Sewer Maintenance <br />YTD Actual $81,754.71 in Street Dept., <br />$5,509.54 in Water Distribution <br />and $6,303.56 in Sewer <br />Maintenance <br />Acct. Name Street & Alley Repairs <br />Acct. Number O1-0407-46-00,10-0407-83-00, <br />10-0407-85-00 <br />Fisc~. NoTES: <br />REVIEWED AND APPROVED BY: <br />~ Administration ❑ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ~ Legal ❑ Library ❑ Police ~ Eng./Public Works ❑ Utilities <br />Revised 2/04/08 <br />City of Paris <br />