07 May 2008 Financial Report - Laserfiche WebLink

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Departmental Expenditure Summary: At this point the City is 8 months or 66.66% through the budget. It is important to remember that expenditures do not occur equally through the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. There are three departments whose expenditures are over 66.66% at this time. 1. City Council-79.78%. The overage amounts to $11,683 and consists of office supplies, postage, public notices, auditing, utilities, and minor apparatus (audio enhancements in the Council room). 2. Municipal Court-67.36%. The overage amounts to $1,521 and is primarily composed of the one-time payment of longevity, media supplies, auditing, and credit card service fees. 3. Accounting-68.05%. The overage amounts to $6,333 and consists of overtime, stability pay, office supplies, minor apparatus, publications, associations, natural gas, leases, electronic data processing expenses, and auditing. Especially for those of you who are new to the Council, let me make the following 3 points about the monthly report. 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 000021