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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />6-02-08 <br />Fire Department <br />Ronnie Grooms <br />10 <br />Council Date: <br />6-09-08 <br />RECOMMENDED MOTION: <br />Motion to approve an interlocal agreement with the City of Bedford to participate in a <br />cooperative purchasing program and authorizing the City Manager to negotiate and execute <br />all necessary documents. <br />POLICY ISSUE(S): <br />Interlocal agreement; fiscal management <br />BACKGROUND: <br />The City of Bedford operates a cooperative purchasing program and has interlocal <br />agreements with 27 other cities in the Metroplex area and Northeast Texas (e.g., Aubrey, <br />Colleyville, Frisco, Grapevine, Haltom City, Keller, Mansfield, North Richland Hills, <br />Sherman, Texarkana) to participate and leverage better pricing on fire department uniforms. <br />The Fire Department needs to purchase uniforms and participating in the Bedford Coop will <br />save the City 14-22 percent on uniform parts over our current vendor. <br />Cooperative purchasing programs usually are able to get better pricing from vendors (due to <br />the resulring higher sales volume) and also sarisfy statutory requirements for bidding. <br />Because the coop performs all of the bidding requirements, Paris does not have to spend the <br />money on the bid process and we are able to make purchases in a timelier manner. Paris has <br />been a member of other purchasing coops such as the Houston-Galveston Area Council of <br />Governments, Buy Board, and Texas Procurement and Support Services Cooperative <br />Purchasing Program for several years. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Interlocal agreement <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report Z Minute Order <br />Expense <br />$7,000.00 <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$ 8,500.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$1,400.00 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Wearing Apparel <br />Acct. Number <br />01-0204-32-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT Z Finance Z Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />: oou~540 <br />