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08 Fiscal management
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08 Fiscal management
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Last modified
8/23/2012 11:05:40 AM
Creation date
7/25/2008 2:39:25 PM
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AGENDA
Item Number
08
AGENDA - Type
RESOLUTION
Description
Reimbursement for regional and local medical services in the amount of $108,998
AGENDA - Date
7/28/2008
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Safety Code § 614.017(a)(2) relating to special needs offenders, to an agency described in Tex. <br />Health & Safety Cod~ ~lowed to be d soclosed under 45 CFR Part 164SOr Contractor c ble laWS that <br />the information is no <br />Section 7.04 Security of Patient or Client Records. Contractor must maintain patient and client <br />records in compliance with state and federal law relating to security and retention of inedical or <br />mental health and substance abuse patient records. Department may require Contractor to transfer <br />original or copies of patient and client records to Department, without the consent or authorization of <br />the patient or client, upon termination of this Contract or a Program Attachment to this Contract, as <br />applicable, or if the care and treatment of the individual patient or client is transfened to another <br />entity. Prior to providing services funded under this Contract to a patient or client, Contractor shall <br />attempt to obtain consent from the patient or client to transfer copies of patient or client records to <br />another entity funded byD fH~e o° treament is transferred to another DSHS-funded contractor.is <br />Contract, as applicable, ~ <br />Section 7.05 HIV/AIDS Model Workplace Guidelines. If providing direct client care, services, <br />or programs, Contractor shall implement Department's policies based on the HIV/AIDS (human <br />immunodeficiency virus/acquired immunodeficiency syndrome) Model Workplace Guidelines for <br />Businesses, State Agencies, and State Contractors, Policy No. 090.021, and Contractor shall educate <br />employees and clients concerning HN and its related conditions, including AIDS, in accordance with <br />the Tex. Health & Safety Code § 85.112-114. A link to the Model Workplace Guidelines can be <br />found at http•//www lshs.state.tx.us/hivstd/ olicv/pdf/090021.pd . <br />ARTICLE VIII RECORDS RETENTION <br />Section 8.01 Retention. Contractor shall retain records in accordance with applicable state and <br />federal statutes and regulations. At a minimum, Contractor shall retain and preserve all other records, <br />including financial records that are generated or collected by Contractor under the provisions of this <br />Contract, for a period of four (4) years after the termination of this Contract. If services are funded <br />through Medicaid, the federal retention period, if more than four (4) years, shall apply. Contractor <br />shall retain all records pertaining to this Contract that aze the subject of litigation or an audit until the <br />litigation has ended or all questions pertaining to the audit are resolved. Legal requirements for <br />Contractor may extend beyond the retention schedules established in this section. Contractor shall <br />retain medical records in accordance with Tex. Admin. Code Title 22, Part 9, § 165.1(b) and (c) or <br />other applicable statutes and regulations governing medical information. Contractor shall ensure that <br />this provision concerning records retention is included in any subcontract it awards. If Contractor <br />ceases business operations, it shall ensure that records relating to this Contract are securely stored and <br />are accessible by the Department upon Department's request for at least four (4) years from the date <br />Contractor ceases business or from the termination date of this Contract, whichever is sooner. <br />Contractor shall provide the name and address of the party responsible for storage of records to the <br />Division Contract Management Unit assigned to the Program Attachment. <br />General Provisions (Core Subrecipient 2009) 6/5/08 Page 13 of 38 <br />- 000044 <br />
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