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billing, collecting, and repoRing program income, and in utilizing it for the purposes and conditions <br />set forth in this Contract. <br />Section 3.06 Nonsupplanting. Convactor shall not supplant (i.e., use funds from this Contract to <br />replace or substitute existing funding from other sources that also supports the activities that are the <br />subject of this Contract) but rather shall use funds from this Contract to supplement existing state or <br />local funds currently available for a particulaz activity. Contractor shall make a good faith effort to <br />maintain its current level of support. Contractor may be required to submit documentation <br />substantiating that a reduction in local funding, if any, resulted for reasons other than receipt or <br />expected receipt of funding under this Contract. <br />ARTICLE IV PAYMENT METHODS AND RESTRICTIONS <br />Section 4:01 Payment Methods. Except as otherwise provided by the provisions of the Program <br />Attachment(s), the payment method for each prograrn shall be one of the following methods: <br />a) cost reimbursement. This payment method is based on an approved budget in the Program <br />Attachment(s) and acceptable submission of a request for reimbursement; or <br />b) unit rate/fee for service. This payment method is based on a specified rate(s) or fee(s) for a <br />sgecified unit(s) of service, as stated in the Program Attachment(s) and acceptable submission <br />of all required forms andlor deliverable(s). <br />Section 4.02 Billing Submission. Contractors shall bill the Department in accordance with the <br />Program Attachment(s) in the form and format prescribed by DSHS. Unless otherwise specified in <br />the Program Attachment(s), Contractor shall submit requests for reimbursement or payment monthly <br />within thirty (30) calendaz days following the end of the month covered by the bill. <br />Section 4.03 Final Billing Submission. Unless otherwise provided by the Department, Contractor <br />shall submit a reimbursement or payment request as a final close-out bill not later than sixty (60) <br />calendar.days following the end of the term of the Program Attachment for goods received and <br />services rendered during the term. If necessary to meet this deadline, Contractor may submit <br />reimbursement or payment requests by facsimile transmission. Reimbursement or payment requests <br />received in DSHS's offices more than sixty (60) calendar days following the end of the applicable <br />term will not be paid. Consideration of requests for an exception will be made on a case-by-case <br />basis, subject to the availability of funding, and only for an extenuating circumstance, such as, a <br />catastrophic event, natural disaster, or criminal activity that substantially interferes with normal <br />business operations, or causes damage or destruction of a place of business and/or records. A written <br />statement describing the extenuating circumstance and the last request for reimbursement must be <br />submitted for review and approval to the DSHS Accounting Section. <br />Section 4.04 Working Capital Advance. If allowed under this Contract, a single one-time <br />working capital advance per term of the Program Attachment may be granted at the Department's <br />discretion. Contractor must submit documentation to the Division Contract Management Unit <br />General Provisions (Core Subrecipient 2009) 6/5/08 Page 8 of 38 <br />