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Departmental Expenditure Summary: <br />At this point the City is 10 months or 83.33% through the budget. It is important to <br />remember that expenditures do not occur equally through the year. For example, capital <br />expenditures and association memberships are one time expenditures that if made early in <br />the fiscal year can produce a distorted expenditure percentage. There are two departments <br />whose expenditures are over 83.33% at this time. <br />1. City Council-99.29%. The overage amounts to $14,210 and consists primarily of <br />public notices, training, and association memberships <br />2. Accounting-85.15%. The overage amounts to $8,275 and consists primarily of <br />overtime, lease payments, and software maintenance. <br />I see no reason, at this time, that the City should not finish the year within its budget <br />guidelines for both the General Fund and Water & Sewer Fund. <br />General comments to the City Council: <br />1. Over 99% of all of the City operational activity takes place in the General Fund or <br />the Water and Sewer Fund. The other funds are special purpose funds with limited <br />activity and usually with legal restrictions on what their money can be spent on. <br />For that reason, I normally only comment on the activity of the General Fund and <br />Water & Sewer Fund. However, if it were needed, I would make comment on <br />activity in one of the other funds. <br />2. I try to anticipate questions you might have about the report and comment on <br />those points. After you receive your packet and review the monthly report, if you <br />have questions about the report, please let the Manager know (or me if you can't <br />reach the Manager) before the Council meeting if possible in case I have to <br />research the answer to your question. That does not prevent you from asking the <br />question at the meeting if you wish to make a point, but it does help prevent <br />questions coming up that I can't answer on the spot and possibly delaying the <br />Council in making a decision. <br />3. The activity of the Health Department and Paris Economic Development <br />Corporation is reflected in the monthly report. This is a result of the City <br />performing the bookkeeping functions for both of these groups. Both groups have <br />their own managing board. <br />- oou~5e <br />