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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />August 5, 2008 <br />Utilities <br />Doug Harris, <br />11. <br />Council Date: <br />Interim Director of Utilities <br />Au ust 11, 2008 <br />RECOMMENDED MOTION: <br />Motion to award bids received at public bid opening for Water and Wastewater treatment <br />chemicals for FY 2008/2009, and authorize the City Manager to negotiate and execute all <br />necessary documents. <br />POLICY ISSUE(S): <br />Fiscal and operational <br />BACKGROUND: <br />The request for bids was advertised in The Paris News on July 6, 2008 and July 13, 2008. <br />Bids were received and opened in public at 3:00 p.m. on July 29, 2008. <br />Bids were received on the following treatment chemicals: <br />Liquid Chlorine; Liquid Alum (Aluminum Sulfate); Liquid Anhydrous Ammonia; <br />Hydrated Lime (Bulk and Bagged); Powdered Activated Carbon (P.A.C.); Liquid Sulfur <br />Dioxide (S02); Liquid Sodium Hydroxide (NaOH); Liquid Cationic Polyacrylamide <br />Emulsion (Polymer); Fluosilicic Acid (Fluoride). <br />Bid packets were mailed to forty-three (43) vendors. <br />Note that Brenntag Southwest originally submitted a bid of $200.00 per ton for Liquid <br />Alum and has since advised they will not be able to honor that amount, therefore their bid <br />has been excluded from bid tabulations. Texas Lime Company originally submitted a bid <br />of $1,380.20 per ton for Bulk Hydrated Lime and has since advised they made a <br />typographical error, stating the bid should reflect $138.20 per ton. Even with this <br />corrected amount Texas Lime does not come in as lowest bidder. <br />Attached are the bid tabulations and recommendations to the City Council for their <br />consideration and action. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Bid Tabulation Sheet, Bid Forms, Memorandum of Recommendation, Bid Specifications <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report Z Minute Order <br />Expense <br />$985,507.00 <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$1,060.500.00 (Requested Amt.) <br />❑ Presentation ❑ Ordinance <br />yT'D Actual <br />$389,663.90 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Chemical Medical Etc <br />Acct. Number <br />10-0211-82-00; 10-0211-86-00 <br />City of Paris Revised 2/04/08 <br />. 000065 <br />