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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Ptesented By: <br />Agenda Item No.: <br />10-8-2008 <br />Engineering 41 <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />/Director of Public Works <br />18. <br />10-27-2008 <br />RECOMMENDED MOTION: Approve a resolution to increase the not to exceed price in the <br />existing contract with HDR Engineering, Inc. to provide engineering services to assist the <br />Pat Mayse Lake Study Committee and City Staff in educating, informing, and advising <br />the Paris City Council and citizens of Lamar County as to the best long-range <br />commitment of its water resources. <br />POLICY ISSUE(S): <br />Professional Service Contract <br />BACKGROUND: <br />HDR is an engineering consulting firm that has a group that specializes in water <br />availability studies, water rights and water resources in Texas. HDR has been working <br />with the Lake Pat Mayse Study Committee and City Staff to determine the water <br />availability in Pat Mayse Lake and Lake Crook. <br />The current spending limit was arbitrarily established at $75,000.00, and before we <br />received a breakdown (attached) of the items the Study Committee wanted HDR to <br />investigate. The breakdown determined that the total cost to investigate all of the <br />committee's areas of interest would cost $133,977. The individual items in the <br />breakdown had to be trimmed to make it fit our budget. It was determined that all of the <br />items in tasks 1, 21 4 and 5 could be budgeted into the overall money to be reimbursed by <br />the City of Irving. Task 3 was trimmed to include a, b, c and h and task 6 was totally cut. <br />The Committee has discussed having additional task completed if money was available. <br />Staff recommends raising the maximum capacity on the HDR contract to $122,500 as <br />long as we do not exceed the $200,000 available for reimbursement from all of the <br />consultants. This should allow the committee to add all of the items back in except task 6. <br />BOARD/COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Resolution; HDR services cost breakdown <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />Up to $200,000 to be reimbursed by the Ciry of Irving <br />City of Paris <br />Revised 2/04/08 <br />. 000068 <br />