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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 11/4/08 City Council Lisa A. Wright, Director of Council Date: Community Development 11. 11/10/08 RECOMMENDED MOTION: Monthly report on the status of demolitions of substandard structures. POLICY ISSUE(S): Council objective; Nuisance abatement BACKGROUND: During the month of October, demolition activities were as follows: Work Orders Issued: 7 Work Orders Completed: 2 1 additional housing debris work order completed at the end of September but not billed until October, so it was not included in the September report Work Orders Pending: 12 (5 WOs from September still pending) Tons Demolished: 88.20 in housing demolitions 26.63 in housing debris cleanup (end of September) Demolition Cost: $2,985.58 Landfill Cost: $3,515.24 The demolition contractor's crews were out of town the majority of the month of October; therefore, the demolition rate for the month was lower than in September. As of the date of the Council meeting, the contractor is in the process of completing the 12 work orders issued in September and October. The current demolition contract will expire on December 10, 2008. The new request for bids will be issued as soon as possible, with award of a new contract expected to occur at the December meeting. The new contract will include a performance standard of a set number of work orders per month and a penalty clause for failure to comply. These new clauses will ensure that work orders do not go _uncompleted by the contractor for long periods of time. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Attached is the running list used by the department to determine which houses are available for demolition. Under the column "BSC Order," 30 day D= 30 days to demolish; R= repair; R/D = repair or demolish; and S= secure the roperty. ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense Z Department Report ❑ Resolution Budgeted Amt. $255,000.00 ❑ Presentation ❑ Ordinance y'I'D Actual $6,500.82 ❑ Public Hearing ❑ Other Acct. Name House Demolitions/Sanitation Fees Acct. Number 01-0328-40-00/01-0330-40-00 $100,000.00 from Council bud et FiscAr. NoTES: Account No. 01-0328-40-00, House Demolitions, is budgeted at $80,000.00. Account No. 01-0330-40- 00, Sanitation Fees, is budgeted at $75,000.00. The additional $100,000.00 is budgeted under the Council's De artment. City of Paris Revised 2/04/08 - ooo2i9 . . . .T~ . T.._. ~.T'