27 Fire Station Restaffing - Laserfiche WebLink

Home Browse Search

EXHIBIT A SCOPE OF WORK The following scope of work identifies the specific tasks required to complete the Strategic Plan. TASK 1: PROJECT INITIATION (NOVEMBER - DECEMBER 2008) 1a. Kick-off meeting with the City of Paris The first step is to meet with the City of Paris to discuss overall project goals and milestones; products and deliverables; and schedule during our first trip to Paris. This meeting will also cover the approach to the public participation process and project management. Primary points of contact, communication, and the identification of key community leaders and stakeholders will be established. At this time, we anticipate that the City and PEDC will share copies of the previously written plans and reports that will need to be reviewed and utilized in the preparation of the Strategic Plan. 1 b. Community Tour City staff will lead Consensus Planning on a community tour during our first trip to Paris to get a feel for existing development patterns and trends in the community. New development areas and the areas that may be in need of redevelopment should be part of the tour. 1c. Steering Committee Meeting #1 Our goal is to have a steering committee established by the time the planning process is underway. The initial steering committee meeting, also during our first trip to Paris, will serve to kick-off the project and review the project scope, committee expectations, and schedule. A preliminary SWOT (Strengths, Weaknesses, Opportunities, and Threats) Analysis will be an interactive activity with the Steering Committee. 1d. Public Meeting #1: SWOT Analysis The first public meeting/workshop will be conducted to introduce the Project Team to the community and explain what the project entails. Consensus Planning will lead the public in a preliminary SWOT (Strengths, Weaknesses, Opportunities, and Threats) Analysis, which will be an interactive activity with the participants. This gives the public an opportunity to discuss the issues that are most important to them and their community and help Consensus Planning gain a good understanding of the community. 1e. Grassroots Community Input In contrast to the traditional public meeting approach to public input, Consensus Planning proposes to offer a couple of innovative approaches. We will work with staff to find an appropriate location- i.e. a corner booth at a local coffee shop to be available (office hours) to discuss the plan, the community, etc., with anyone that wants to drop by. While one of the planners is at the coffee shop, the other will "drop in" and visit with local merchants and have informed chats about their business, community, etc. Task 1 Products and Meetings The Consensus Planning team shall prepare a technical memorandum (Community Briefing Report) summarizing the results of Task 1, which will be provided to City and PEDC staff, and the steering committee; and will hold the project kick-off meeting, first steering committee meeting, first public meeting, and be present for informal conversations at a community meeting place. TASK 2: RESEARCH and ANALYSES (NOVEMBER 2008 - MARCH 2009) -1- w DUU31,I _ - t. T T_ _ ,._._T