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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />11-13-2008 <br />Engineering 41 <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />/Director of Public Works <br />10. <br />11-24-2008 <br />RECOMMENDED MOTION: <br />Approve a resolution to enter into a contract with Resource Management & Consulting <br />Co. to provide contract management services for our Office of Rural Community Affairs <br />(ORCA) Texas Community Development Block Grant (TxCDBG) project for water line <br />replacement in the Belmont Addition (NE Paris); and authorizing the City Manager to act <br />as the City's executive officer and authorized representative in all matters pertaining to <br />the contract. <br />POLICY ISSUE(S): <br />Professional Services Contract <br />BACKGROUND: <br />We received our $180,833 award notification on September 25, 2008 from ORCA. The <br />contract requires that we procure professional services for contract management and <br />allows up to $36,700.00 for reimbursement to the company that is selected to perform the <br />contract management. The contract requires an extensive amount of reporting to be done <br />for the project at various stages. A request for proposal was published in the Paris News <br />and we received one proposal. <br />The project will consist of replacing the existing cast iron water lines in the following <br />areas: Fairfax St. from 11 th N.E. to 17th N.E., Belmont St. from 11 th N.E. to 17th N.E. <br />12t' <br />, <br />N.E. from Tudor St. to Grove St. and 13t" N.E. from Tudor St. to Grove St. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Map of Belmont Addition water line replacement project <br />ACTION: <br />BUDGET INFO: <br />2008-2009 Budget <br />❑ Financial Report ❑ Minute Order <br />Expense <br />Up to $36,700 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />Reimbursed by TxCDBG <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />❑ P <br />H <br />i <br />bli <br />u <br />ear <br />c <br />ng ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Libtary ❑ Police Z Eng./Public Works ❑ Utilities <br />City of Paris n Revised 2/04/08 <br />l1Utl~v <br />- 0 <br />