10 Resolution to enter into a contract with Resource Management & Consulting Co.

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SCOPE OF SERVICES Resource Management & Consulting Co. (RMCC) shall provide the following scope of services: A. Proiect AdministrationlContract Manaqement 1. Provide general advice and technical assistance to the City and its staff on implementation of project and regulatory matters. 2. Furnish necessary forms and procedures for implementation of the project. 3. Assist in the procurement of professional consulting engineering services through the request for proposal process, if applicable, and as required by the TXCDBGP regulations. 4. Develop and assist the City with a recordkeeping system consistent with program guidelines, including establishment and maintenance of program files. 5. Serve as liaison for the City during any monitoring visits by staff representatives from the Department (ORCA), Texas Department of Housing and Community Affairs (TDHCA), Texas Department of Economic Development or the U.S. Department of Housir,g and Urban Development (HUD). 6. Assist the City in meeting all special condition requirements that may be stipulated in the contract between the City and Department. 7. Prepare and submit to Department quarterly reports. (Progress and minority hiring) 8. Prepare and submit to Department documentation necessary for amending the TXCDBGP contract. 9. Conduct re-assessment of environmental clearance for any program amendments. 10. Prepare Recipient Disclosure Report form for City signature and submittai. 11. Establish procedures to document expenditures associated with local administratian of the project. 12. Provide guidance and assistance to City regarding acquisition of property: • Submit required reports concerning acquisi#ion activities to Department. • Establish a separate acquisition file for each parcel of real property acquired. • Determine necessary method(s) for acquiring real property. • Prepare correspondence to the property owners for the City's signature to acquire the property or to secure an easement. • Assist the City in negotiation with property owner(s). 13. Maintain TXCDBGP Property Management register for aiiy property/equipment purchased or leased. 14. Assist in the administration of the funded grant project in accorCance with al! TxCD6GP requirement, including but not limited to the following: • Housing rehab or utility services replacement activity management. • Preparation of program forms, recipient applications, recipient requirements and application priority rating. • Werk write-up, general construction specificatier.s and inspectians. • Forgivable loan processing and tracking, bidding and project closeout. - OOQ~6E~