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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />11-13-2008 <br />Engineering 41 <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />/Director of Public Works <br />11. <br />11-24-2008 <br />RECOMMENDED MOTION: <br />Approve a resolution to enter into a contract with Hayter Engineering, Inc. to provide <br />engineering services for our Office of Rural Community Affairs (ORCA) Texas <br />Community Development Block Grant (TxCDBG) project for water line replacement in <br />the Belmont Addition (NE Paris); and authorizing the City Manager to act as the City's <br />executive officer and authorized representative in all matters pertaining to the contract. <br />POLICY ISSUE(S): <br />Professional Services Contract <br />BACKGROUND: <br />We received our $180,833 award notification on September 25, 2008 from ORCA. The <br />contract requires that we procure professional services for engineering services and <br />allows up to $41,950.00 for reimbursement to the company that is selected to perform the <br />engineering services. A request for proposal was published in the Paris News and we <br />received one proposal. <br />The project will consist of replacing the existing cast iron water lines in the followin <br />areas: Fairfax St. from 1 lth N.E. to 17th N.E., Belmont St. from 1 lth N.E. to 17th N.E., 12t <br />N.E. from Tudor St. to Grove St. and 13t" N.E. from Tudor St. to Grove St. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution and map of Belmont Addition water line replacement project <br />ACTION: <br />BUDGET INFO: <br />2008-2009 Budget <br />❑ Financial Report ❑ Minute Order <br />Expense <br />Up to $41,950 <br />❑ Department Report ~ Resolution <br />Budgeted Amt. <br />Reimbursed by TxCDBG <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FrscAL NoTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court E Legal ❑ Library ❑ Police E Eng./Public Works ❑ Utilities <br />City of Paris - fl 7 Revised 2/04/08 <br />