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OTY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Departrnent: Presented By: Agenda Item No.: 11/26/08 Shawn Napier, P.E. City Engineer Council Date: Engineering 41 /Director of Public Works 9, 12/08/08 RECOMMENDED MOTION: Not an action item - Presentation POLICY ISSUE(S): Capital Improvement Plan BACKGROUND: As part of the City Council's goals and objectives was a 10-year capital improvement plan. This plan consists of water, sewer and street projects that have been prioritized by the Engineering, Water Distribution, Sewer Maintenance and Street Departments. The projects listed are for current problem areas. These areas change over time and the list will be reprioritized as problems with the systems arise during the next months and years. The number of projects done each year will depend on how much money is budgeted each year. The City will make the final payment on three different bonds issues in the 2011-20 ] 2 budget year, which means we will have an additional $2,221,211 so spend in the 2012- 2013 budget year. The street replacement list includes the basic items in the Street deparhnent budget for preventative maintenance. The preventative maintenance performed on streets consists of crack sealing and seal coating. As water and sewer line replacement projects are completed, the streets will be evaluated as to the best long term application. The street could be completely rehabilitated, overlaid with asphalt, overlaid with a plant mix seal or seal coated. The street replacement list will lag behind the water and sewer replacement list in order to allow time for compaction of the trenches where the new water and sewer lines have been placed. Two new items appear on the preventative maintenance section of the street replacement plan; they are Plant mix seal and concrete repair. Plant mix seal is an asphalt material that is applied to a street about 3/ of an inch think. It provides an intermediate step between seal coat and asphalt overlay which usually involves milling about two inches of material off the surface of the roadway and then applying two new inches of asphalt. Concrete repair will be needed because of all the concrete streets that have been constructed and are in need of repair. BOARD/CAMMISSION RECOMMENDATION: N/A EXHIBITS: Project list for water, sewer, streets and a totals page. ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Onder Expense $Varies by project and year ❑ Departrnent Report ❑ Resolution Budgeted Amt $ Varies by year see chart attached Z Presentation ❑ Ordinance y'1rD Actual $ ❑ Public Hearing ❑ Other Acct Name Acct Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City C1erk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Coutt ❑ Legal ❑ Libraxy ❑ Police E Eng./Public Works ❑ Utilities City of Paris Revised 2J04/08 0 UOU01~