2008-100-RES-Approving and authorizing the execution of a professional management services agreement to implementa contract administration system under the general direction of the TX community dev. block grant

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SCOPE OF SERVICES A. rce Management & Consulting Co. (RMCC) shall provide the following scope of services: Proiect Administration/Contract Manaqement 1. Provide general advice and technical assistance to the City and its staff on impiementation of project and regulatory matters. 2. Furnish necessary forms and procedures for implementation of the project. 3. Assist in the procurement of professional consulting engineering services through the request fior proposal process, if applicable, and as required by the TXCDBGP regulations. 4. Develop and assist the City with a recordkeeping system consistent with program guidelines, including establishment and maintenance of program files. 5. Serve as liaison for the City during any monitoring visits by staff representatives from the Department (ORCA), Texas Department of Housing and Community Affairs (TDHCA), Texas Department of Economic Development or the U.S. Department of Housirg and Urban Development (HUD). 6. Assist the City in meeting all special condition requirements that may be stipulated in the contract between the City and Department. 7. Prepare and submit to Department quarterly reports. (Progress and minority hiring) 8. Prepare and submit to Department documentation necessary for amending the TXCDBGP contract. 9. Conduct re-assessment of environmental clearance for any program amendments. 10. Prepare Recipient Disclosure Report form for City sir,nature and submittai. 11. Establish procedures to document expenditures associated with local administratian of the project. 12. Provide guidance and assistance to City regarding acquisition of property: • Submit required reports concerning acquisi#ion activities to Department. • Establish a separate acquisition file for each parcel of real property acquired. • Determine necessary method(s) for acquiring real property. • Prepare correspondence to the property owners for the City's signature to acquire the property or to secure an easement. • Assist the City in negotiation with property owner(s). 13. Maintain TXCDBGP Property Management register for any property/equipment purchased or leased. 14. Assist in the administration of the funded grant project in accorCance with al; TxCDBGP requirement, including but not limited to the following: • Housing rehab or utility services replacement activity management. • Preparation of program forms, recipient applications, recipient requirements and application priority rating. • Werk write-up, general construction specificaticr.s and inspections. • Forgivable loan processing and tracking, bidding and project closeout.