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<br />For each Attachment, PERFORMING AGENCY shall submit a Financial Status Report, State of Texas <br />Supplemental Form 269A (TDH Form GC-4a) within thirty (30) days following the end of each of the first three (3) <br />quarters. PERFORMING AGENCY shall submit a final financial report on State of Texas Supplemental Form <br />269A (TDH Form GC-4a), not later than ninety (90) days following the end of the Attachment term(s). <br />PERFORMING AGENCY shall submit a State of Texas Purchase Voucher with the final financial report ifall costs <br />have not been recovered, or PERFORMING AGENCY shall refund excess monies if costs incurred were less than <br />funds received. <br /> <br />PERFORMING AGENCY shall submit program and progress reports required by RECEIVING AGENCY in the <br />format agreed to by the parties. PERFORMING AGENCY shall provide RECEIVING AGENCY other reports <br />including financial reports RECEIVING AGENCY determines necessary to accomplish the objectives of this <br />contract and to monitor compliance. If PERFORMING AGENCY is legally prohibited from providing such <br />reports, it shall immediately notify RECEIVING AGENCY. <br /> <br />ARTICLE 25. Inspections <br /> <br />RECEIVING AGENCY and, when federal funds are involved, any authorized representative(s) of the federal <br />government have the right, at all reasonable times, to inspect or otherwise evaluate the work (including reviews of <br />client or patient records and discussions with staff) performed by PERFORMING AGENCY and its subrecipient(s), <br />ifany, and the premises on which the work is being performed. PERFORMING AGENCY and its subrecipient(s) <br />shall participate in inspections and provide reasonable access, facilities, and assistance to the representatives. All <br />inspections and evaluations will be conducted in such a manner as will not unduly interfere with the work. <br /> <br />PERFORMING AGENCY and its subrecipient(s), if any, shall give RECEIVING AGENCY, the federal <br />government, and the Texas State Auditor, or any of their duly authorized representatives, access to any pertinent <br />books, documents, papers, and client or patient records, if any, for the purpose of making audit, examination, <br />excerpts, and transcripts of transactions related to contract Attachment(s). RECEIVING AGENCY will have the <br />right to audit billings both before and after payment. Payment under Attachment(s) will not foreclose the right of <br />RECEIVING AGENCY to recover excessive or illegal payments. <br /> <br />Any deficiencies identified by RECEIVING AGENCY upon examination of PERFORMING AGENCY'S records <br />will be conveyed in writing to PERFORMING AGENCY. PERFORMING AGENCY'S resolution offindings will <br />also be conveyed in writing to RECEIVING AGENCY within thirty (30) days of receipt of RECEIVING <br />AGENCY'S findings. A RECEIVING AGENCY determination of either an inadequate or inappropriate resolution <br />ofthe findings may result in sanctions which will remain in effect until RECEIVING AGENCY determines the <br />deficiencies are properly remedied. <br /> <br />ARTICLE 26. Records Retention <br /> <br />PERFORMING AGENCY and its subrecipients or subcontractors shall retain medical records in accordance with <br />22 Texas Administrative Code (TAC), Part 9, ~165.1(b)(c) or other applicable statutes and regulations governing <br />medical information. PERFORMING AGENCY shall retain and preserve all other records, including financial <br />records, which are generated or collected by PERFORMING AGENCY or its subrecipients or subcontractors under <br />the terms of this contract, for a period of four (4) years after the ternlination of the contract. If the contract is <br />funded through Medicaid, the federal retention period shall apply, if more than four (4) years. PERFORMING <br /> <br />(LGS) <br /> <br />GENERAL PROVISIONS Page 17 <br /> <br />11/2001 <br />