2003-087-RES RATIFY APPLICATION FOR US FIRE ADMIN FROM FEMA TO PURCHASE EQUIPMENT

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Confirmation Page Page 1 of2 Submit Application Result Congratulations, you have successfully submitted your application to FEMA. All references to this application should include the following application number: EMW-2003-FG-14873. Please print and keep a copy of your completed application for your records. c> What's next? The application period is open from March 10 through April 11 ,2003. Once the application period ends, all applications will be scored according to the priorities established by FEMA for the Assistance to Firefighters Grant Program. Once the initial scoring is complete, the applications that are within the competitive range will be sent to panels for evaluation. The evaluation panels will review applications in April and May. The panelists will score the applications according to financial need and cost benefit criteria. Those applications th?~ are recommended for award will then be sent to FEMA for a final review. Grant awards will begin in May and continue until all funds are awarded. Please remember that this is a competitive grant program. Therefore, all applicants may not be awarded a grant. We plan to notify all applicants of the final disposition of their applications by December 31,2003. If you have submitted an email address to us, your award notification will be sent via email. If you have not submitted an email address to us and obtain an email in the next few months, please call the Helpdesk at 1-866-274-0960 to have your contact information updated. If we have no email address for you at the time of award, our correspondence will be through regular mail. Grant Requirements Those applicants who are awarded a grant must"satisfy both legal and regulatory requirements of the Assistance to Firefighters Grant Program. Some of the major requirements are: 1. Grantees must share in the cost of the grant activities. When a fire department submits their program narrative and budget information, the total project cost should include the federal portion and the fire department's match. The required match percentage is based on the population served. The matching requirement for a fire department whose population is less than 50,000 is 1 0 percent. The matching requirement for a fire department whose population served is 50,000 or more is 30 percent. You should provide adequate information on the source of thE: matching funds and the match must be a cash match. 2. Grantees must report to an incident reporting system either through their State or at the Federal level through the United States Fire Administration's National Fire Incident Reporting System (NFIRS) during the grant period. If you already report to USFA or to the State. that is sufficient. If you do not report to USFA or the State, you must start as soon as possible and report for a period of 12 months. USFA staff can assist you if you are awarded a grant and have questions about NFIRS. 3. Grantees must agree to maintain expenditures at the average of their departments' expenditures in the awarded grant program activity areas from the previous two years. Maintaining operating expenditures refers to the fact that these funds are meant to be a supplement to existing funds not a replacement of funds in the departments' current budgets. Therefore, on top of the federal grant (if selected) and the matching funds, grantees must maintain the average of the last two years' spending levels on items for which the grantees receive a grant during the grant period of performance. For example: Your department wins a grant that includes a Wellness and Fitness Program. You want your firefighters to get the complete physical instead of the rudimentary physical you normally provide. For the year of the grant, you have to pay what you normally would pay for your physicals first. Then, the grant funds can be used to cover the extra. Another example would be that your department received a training grant and your department usually spends 55,000 a year on training. The grant can be used to cover training expenses over that 55,000. 4. Grant recipients must maintain their grant files and supporting documents for three years after the closure of their grant. 5. All grantees must follow the audit requirements of OMS Circular A-133, Audits of States, Local Government, and Non-Profit Organizations. The main. requirement of this OMS Circular is that grantees who expend 5300,000 or more in Federal funds (from all Federal sources) must have a single audit or independent audit performed in accordance with the circular. EXHIBIT 1L https://portal.fema.go\"/firegraI1l/jsp/tire/sllbmi taction. do 4/10/2003