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<br />feI HAYTER <br />ENGINEERING, INC. <br /> <br />4445 S,E. LOOP 286 <br />PARIS, TEXAS 75460 <br />(903) 785-0303 <br />FAX (903) 785-0308 <br /> <br />CONSULTANTS PLANNERS ENGINEERS <br /> <br />September 3, 2004 <br /> <br />City of Paris <br />P.O. Box 9037 <br />Paris, TX 75460 <br /> <br />ATTENTION: Curtis R. Fendley, Mayor <br /> <br />REFERENCE: Phase II - Downtown Streetscape Project <br />Supplemental Agreement for Professional Services <br />REI #180027-3 <br /> <br />Dear Mayor Fendley: <br /> <br />The low bid which was received on the Downtown Streetscape project was approximately <br />$150,000 under budget. With this phase almost complete we now know that funds are available <br />for a second phase to this project. This second phase will add approximately one-half block of <br />sidewalk and lighting from the N.E., S.E. & S.W. comers of the square in both directions on both <br />sides of the street. <br /> <br />Phase II will require additional professional services. Therefore, we are submitting this letter as a <br />supplement to our original agreement for review and approval. The change order to implement <br />this extra work, in the amount of $146,813.30 will represent a 24% increase in the contract with <br />Encino Landscape, Inc. Because of the magnitude of the change order TxDOT and TDLR review <br />and approval of the Phase II design will be required. The following are the services that we <br />anticipate and their cost: <br /> <br />Preliminary Engineering and Design Surveys <br />Design Phase <br />Construction Review Phase <br /> <br />5,500 <br />23,275 <br />10,750 <br /> <br />Per Section 2.6 additional services anticipated during Phase II include construction materials <br />testing, with an estimated cost being $975. Additionally, because the area of the Phase II work is <br />outside of the area defined by the original Environmental Assessment (EA), an updated EA will <br />be required to include Phase II, with an estimated cost of$I,900. <br /> <br />The terms and conditions of the original agreement also apply to this supplement. The Exhibit A <br />Schedule of Per Diem Rates will remain unchanged. <br /> <br />If this meets with Council approval, please return one signed copy. We look forward to working <br />with the City on the successful completion of Phase II. <br /> <br />EXHIBIT A- <br />