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Departmental Expenditure Summary: <br />At this point the City is 3 months or 25% through the budget year. It is important to remember that <br />expenditures do not occur equally throughout the year. For example, capital expenditures and <br />association memberships are one time expenditures that if made early in the fiscal year can produce a <br />distorted expenditure percentage. In this year's budget both stability pay and the Council authorized <br />lump sum payment were made in November and are reflected in the departmental budgets. Within the <br />General and Water & Sewer Funds there are 7 departments whose expenditures are over 25% at this <br />time. <br />1. City Council-25.97%. The overage amounts to $1,072 and consists primarily of public notices, <br />postage, and agenda related supplies. <br />2. Municipal Court-29.379'0. The overage amounts to $6,754 and consists of mainly of stability pay <br />and travel expense. <br />3. Community Development-25.90%. The overage amounts to $5,074 and consists mainly of <br />demolition sanitation fees. <br />4. Library-25.02%. The overage amounts to $142 and is made up of mainly of book purchases. <br />5. Warehouse-$25.62%. The overage amounts to $662 and consists mainly of stability pay. <br />6. Water Billing-26.90%. This overage amounts to $32,586 and is made up mostly of consultant <br />fees related to the Pat Mayse water study. Expenses for this study are run through this <br />department but were not specifically budgeted for so as not to artificially inflate that <br />department's budget. Consultant expenses will be reimbursed by the City of Irving. <br />7. Water Production-25.37%. This overage amounts to $10,024 and consists mainly of stability pay <br />and electricity costs. <br />General Fund expenditures to date total 23.34% of the budget while Water & Sewer Fund expenditures <br />to date total 16.699'0 of the budget if you do not count debt payments made out of the various interest <br />and sinking funds. When debt is included, Water & Sewer expenditures to date would be 39.38% of the <br />budget. Most Water & Sewer debt is paid in December and this distorts the percentage of expenditures <br />as of December 31, 2008. <br />SPECIAL NOTES: <br />1. On the Departmental Expenditure Summary, the $89,496 Police related expenditure in the <br />Capital Projects Fund was made in connection to the CAD-Mobile Data Project. This project was <br />approved several years ago but the approved funds are not reflected in the current budget. <br />None of the items budgeted in the $20,000 amount have been purchased at this point. <br />2. On the Departmental Expenditure Summary, the line item titled "Contingency" with a budgeted <br />amount of $304,369 consists of the $50,000 budgeted for contingencies and the $254,361 <br />budgeted for the lump sum payment to employees. No contingency money has been spent to <br />date while the lump sum payment was made in November. The lump sum payment is not <br />reflected on this line item because the actual payment was charged to the salary and related <br />benefit line items in the various departments. This was necessary in order for 2008 W-2s to <br />reflect correct amounts. <br />• 000017 <br />