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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Departcnent: Presented By: A,genda Item No.: 2-13-2009 Street Dept. 46 Shawn Napier, P.E. City Engineer Council Date: /Director of Public Works 10. 2-23-2009 RECOMMENDED MOTION: Move to approve a resolution awarding the contract for concrete sidewalk, curb and gutter and driveway replacements to Hilliard & Sons in the amount of $150 150.00; and , authorizing the City Manager to negotiate and execute all necessary documents. PoLicY IssvE(s): Contract Award BACKGROUND: This is the annual bid for replacement of existing concrete curb & gutters, sidewalks and driveways. The Street Department has a ranked list of curb and gutter replacements. The Water and Sewer Departments need to replace concrete items because of water and sewer repairs. The 2008-2009 budget information is listed below, however this contract stretches across two budget years. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution and Bid tabulation ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Onder Expense $ ❑ Depariment Report ~ Resolution Budgeted Amt $ 60,000 in Street Dept. Sidewalks ❑ Presentation ❑ Ondinance & Curbs, $100,000 in Street Dept. ❑ Public Hearing ❑ Other Contract Services, $45,000 in Water Distribution and $50,000 in Sewer Maintenance YTD Actual $31,444 in Street Dept. Sidewalks & Curbs, $22,880.67 in Street Dept. Contract Services $8,157.16 in Water Distribution and $9,196.30 in Sewer Maintenance Acct Name Sidewalks & curbs, Contract Services, Street & All R airs Acct Number 01-0405-46-00, 01-0350-46-00, 10-0407-83-00, 10-0407-85-00 FlscAL NoTES: REVIEWED AND APPROVED BY: [D Administration (D City C;lerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court E Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 , U0ULT.a