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REMOVAL Members may be removed by an affirmative majority vote of the entire Council. "Entire council" is defined as the entire membership of the council, excluding any vacant positions. OFFICERS 1. Officers of each committee shall include a Chair, Vice-chair, and Secretary. 2. The duties of the Chair include calling and presiding over meetings of the committee, and ensuring that all resolutions of the committee are implemented. 3. The duties of the Vice-chair shall be to serve as Chair in the absence or disability of the Chair. 4. The duties of the Secretary include maintaining correct and complete records of the committee and forwarding originals of all records to the City Secretary in a timely, reasonable, and prudent manner. 5. Officers shall be elected by the membership of the body at their first meeting after appointment of committee members by the Council in February. 6. The term of office for officers shall be from their time of appointment through the first meeting after appointment of committee members by the Council in April, i.e. approximately one-year. 7. No officer shall serve more than three full, consecutive terms in a single position. 8. Officers may be removed from their office, but not the committee, by a simple affirmative majority vote of a quorum of the committee. MEETINGS 1. Each committee shall meet quarterly, or more frequently as the committee shall deem necessary, and at a time and location determined by the committee. 2. The Chair or a majority of the body shall have authority to call a meeting of the committee. 3. The Chair or his or her designee shall submit a proposed agenda to the City Clerk at least 96 hours before the scheduled date and time of the meeting. The City Clerk shall review the agenda for format, legal requirements, and reservation of City facilities. 4. Meetings shall be posted at the City Hall Annex Building and the City's newspaper of record shall be sent notice of the meeting at the time of posting. TRAINING 1. The City Manager or his designee shall conduct a training workshop on ethics, the Public Information Act, and the Open Meetings Act after appointments are made but before appointees take their oath of office. 2. Appointees shall be required, at the City's expense, to complete any additional training required by any governing statutes, regulations, ordinances, or resolutions. City of Paris Board, Commission, and Committee Policies Revised 02/11/08 ~ W, U~~G Z)