09 Plat approval, variance, easement acceptance and subdivision improvements

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 3-4-2008 Engineering 41 Shawn Napier, P.E. City councit Date: Engineer / Director of Public 9• 3-10-2008 Works RECOMMENDED MOTION: Move to approve a request for a curb and gutter variance, acceptance of a subdivision improvement agreement, and acceptance of an off-site utility easement and the Final Plat of the New Paris High School CB 350. POLICY ISSUE(S): Plat approval, variance, easement acceptance and subdivision improvements BACKGROUND: This final plat will allow Paris Independent School District to construct the new high school. The District has submitted a variance on construction of curb and gutter along South Collegiate Drive. The Thoroughfare Plan calls for South Collegiate Drive to be an arterial level street with 60-feet of pavement and 80-foot of Right-of-Way. An off-utility easement is necessary because water and sewer lines must be extended from existing lines in easements to the proposed final plat property. The existing water and sewer line are north of the subject property near the Love Civic Center. A 25-foot permanent utility easement and 25-foot temporary construction easement are needed from Paris Junior College (PJC) in order to accommodate the new water and sewer lines. PJC owns the property south of the civic center. The PJC Board of Regents will meet March 23, 2009 to act on the easement. I recommend that the easement acceptance be approved contingent upon PJC's Board of Regents approving the easement. The subdivision improvement agreement will be provided at the council meeting. The PISD Board will vote on the agreement Monday morning and deliver the completed document to the City. BOARD/COMMISSION RECOMMENDATION: The Commission recommended approval of the final plat subject to City Engineer's recommendations by a vote of 5-0. EXHIBITS: Memo, final plat, variance request, easement and aerial ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'r'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Cletk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 - OOU(14Ei