08 Monitoring actual municipal revenues and expenditures verses the Council adopted budget

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SPECIAL NOTES: 1. On the Departmental Expenditure Summary, the $113,684 Police related expenditure in the Capital Projects Fund was made in connection to the CAD-Mobile Data Project. This project was approved several years ago but the approved funds are not reflected in the current budget. None of the items budgeted in the $20,000 amount have been purchased at this point. 2. In the Capital Projects Fund, all Community Development expenditures are for the Casa Bonita project. 3. As noted at a previous Council meeting, the Parks Department expenditures in the Grant Fund are for the extension of the original "rails to trails" trail eastward. 4. On the Departmental Expenditure Summary, the line item titled "Contingency" with a budgeted amount of $304,369 consists of the $50,000 budgeted for contingencies and the $254,361 budgeted for the lump sum payment to employees. The lump sum payment was made in November. The lump sum payment, however, is not reflected on this line item because the actual payment was charged to the salary and related benefit line items in the various departments. This was necessary in order for 2008 W-2s to reflect correct amounts. The $393,520 payment charged to the contingency line item was the repayment of the housing grant triggered by the City's failure to meet all of the grant terms. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. 1 try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board.