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<br /> <br /> <br /> <br /> <br /> <br /> City Clerk <br /> <br /> *In Progress <br /> 1. Continue organization of the files and vault <br /> 2. Refine agenda and packet process <br /> 3. Refine board, commission, and committee process <br /> 4. Continue to work with the county elections administrator to combine polling places for <br /> future elections <br /> <br /> ♦Pending <br /> 5. Reorganize records retention program <br /> 6. Cross train receptionist to learn birth and death record processing, as well as cross-train <br /> her to assist Engineering Administrative Assistant <br /> 7. Cross train deputy city clerk on public information request process and agenda process <br /> <br /> City Manager <br /> <br /> *In Progress <br /> 1. Complete negotiations with Next Era Energy <br /> 2. Complete replacement of lights at front door of City Hall <br /> 3. Complete study of Lake Pat Mayse <br /> 4. Implement strategic planning process <br /> 5. Continue implementation of radio public service announcements <br /> 6. Make information technology improvements to Council Chamber, including replacing <br /> projector and more fully utilizing existing equipment <br /> 7. Continue security improvements to Council Chamber (e.g. lighting, cameras) <br /> 8. Continue Council/Staff team development process <br /> 9. Refine customer relationship management process <br /> 10. Develop administrative services agreement between City and Health Department to <br /> clarify relationship and minimize risk <br /> 11. Pursue opportunities to access American Recovery and Reinvestment Act funding <br /> 12. Administer current grant projects <br /> 13. Continue improvements to public communication and information program, including <br /> "About Town" and "Talk of Paris" radio programs, Citizen Support Center CRM <br /> program, replacement of current website, radio PSAs/spots (168 per month), TV99 <br /> segments, pre-meeting agenda review sessions with Mayor and Paris News, <br /> improvements to meeting DVDs, and civic club presentations <br /> 14. Continue employee input and recognition efforts <br /> *Pending <br /> 15. Conduct facility utilization study <br /> 16. Renovate interior of City Hall and consider moving City Attorney upstairs <br /> 17. Renovate second floor of old Central Fire Station and relocate some offices from City <br /> Hall Annex <br /> 18. Renovate exterior of City Hall to prevent further deterioration (e.g. precast concrete <br /> sections, roof) and eliminate safety concerns <br /> <br /> <br /> City of Paris Needs Assessment Page 2 <br />