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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />4-7-2009 <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />Parks and Recreation <br />/Director of Public Works <br />17. <br />4-13-2009 <br />RECOMMENDED MOTION: <br />Deliberate and act on a resolution and authorizing Change Order #1 and final of the <br />contract with Richard Drake Construction for the 0.8 miles eastern extension of the Trail <br />de Paris; authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />This section of the Trail de Paris is between Loop 286 and Old Clarksville Road <br />intersection with the old railroad bed. This is the section that had the bridge installed <br />over Loop 286. The original contract amount for this extension was $110,962.44 for two <br />different bid items. The new contract amount is $108,106.83, a deduction of $2,856.61. <br />The reason for the reduction in cost is based on the actual quantity of material used on the <br />Trail de Paris extension. The attached Change Order No. 1 shows the differences in <br />estimated and actual quantities used. We will be reimbursed by Texas Parks & Wildlife <br />for almost $100,000 upon submitting the required documents. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution & Change Order #1 <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ <br />Minute Order <br />Expense <br />$ <br />❑ Department Report Z <br />Resolution <br />Budgeted Amt. <br />$ <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$ <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />~ Administration N City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police 0 Eng./Public Works ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />w (;OOo:~oJu <br />