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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 04/20/2009 Council Date: Police Interim Chief Hundley 16. OS/11/2009 RECOMMENDED MOTION: Public Hearing, move to approve a resolution authorizing the application for Justice Assistance Grant Program 2009-F5281-TX-SB, authorizing an inter-local agreement with Lamar County, and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Grant BACKGROUND: The Byrne Memorial Justice Assistance Recovery Grant (JAG) for 2009/2010 has allotted $122,990.00 to the City of Paris and Lamar County. This grant is part of the American Recovery and Reconstruction Act economic stimulus package recently signed into law and a separate program from the annual Local Law Enforcement block Grant (LLEBG) we receive each year. The Bureau of Justice Assistance, (BJA) uses a formula to calculate fund allotment for disparate agencies by using Uniform Crime Report statistics for the past three years. The BJA proposed split of the $122,990, $99,238 for the City and $23,752 for the County was derived from the higher crime rate in the city than in the county. These funds are authorized for expenditure on certain items or programs. This information was provided to the Sheriffs office as soon as we were notified of the funds being available in early April. As you will recall, Council was notified in April we had received this award in the amount of $99,238. On May 7, we received information from County Judge Superville requesting a 50150 split of these funds because that is the way LLEBG funds have been split in the past, instead of the allocation as presented by BJA. For the past four years, under the LLEBG, the City and County have agreed to split those funds evenly. The City has served as the fiscal agent for these funds, provided all applications for the program and is responsible for reporting to the BJA on funds expended. Even though this grant is being administered through the same grant administration infrastructure, it is not the LLEBG program. In other words this grant has been made possible through the stimulus package and is merely using the JAG program as the conduit for funds. Please see continuation sheet BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, Public Meeting Notice, Grant Narrative, Inter-local Agreement ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P bli H i y'j'D Actual $ u c ear ng ❑ Other Acct. Name Acct. Number FISCAL NOTES: City of Paris Revised 2/04/08 ~ 000105