23-Construction of a hangar at Cox Field

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 6/19/2009 Shawn Napier, P.E. City Engineer Council Date: Airport /Director of Public Works 23. 6/22/2009 RECOMMENDED MOTION: Approve a resolution to enter into a lease agreement with William T. Booth for the construction of a hangar at Cox Field and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Private Hanger Lease BACKGROUND: Mr. Booth applied to build a private hangar at Cox Field in February and the Airport Advisory Board voted on February 19t" to recommend to the City Council to allow Mr. Booth to construct a 2,000 square foot hangar. The proposed hangar and apron will be located at the north end of hangar "A" as shown in the attached aerial. The surveyor's lot layout is attached that shows the lease area to be 0.046 acres. The building plans have been submitted to Bureau Veritas for review and were approved May 12, 2009. The Airport Board also included a recommendation that Mr. Booth have a 30-year lease instead of the 25-year lease agreement as stated in the hanger lease policy adopted by City Council in 2001. The existing policy stipulates that the term for hangers less than 5,000 square feet is 25 years and the proposed hanger is only 2,000 square feet. The policy allows a 30 year term for hangers in the 5,001- 20,000 square foot range. Since the proposed hanger is well below the threshold for a 30 year term plus the fact that Mr. Booth serves on the Airport Board and granting a significant waiver of the threshold might be perceived by some as a conflict, staff recommends adhering to the existing policy recommended by the Airport Board and adopted by City Council by granting a 25-year term. BOARD/COMMISSION RECOMMENDATION: The airport advisory board voted to approve a 30-year lease agreement on a 6-0 vote EXHIBITS: Resolution, lease agreement, surveyor's exhibit, location map, hanger lease policy ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report ~ Resolution Bud.geted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: The initial lease payment is $240 a year ($0.12/sq. ft./yr) with a CPI adjustment every five years. REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris ,o}1Ti Revised 2/04/08 ~