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SCOPE OF SERVICES <br />Resource Management & Consulting Co. (RMCC) shall provide the following scope of services: <br />A. Proiect Administration/Contract Manaqement <br />1. Develop a recordkeeping system consistent with program guidelines, including the <br />establishment of a filing system. <br />2. Maintenance of filing system. <br />3. Provide general advice and technical assistance to Administrator's personnel on <br />implementation of project and regulatory matters. <br />4. If requested, assist in the procurement of construction services through a sealed bid <br />process, if applicable, and as required by the HOME program guidelines. <br />5. Furnish the Administrator with necessary forms and procedures as required to implement <br />projects under the HOME contract. <br />6. Assist the Administrator in meeting all special condition requirements that may be <br />stipulated in the contract between the Administrator and TDHCA. <br />7. Prepare and submit to TDHCA all documentation necessary for amending the HOME <br />contract, as applicable. <br />8. Conduct environmental clearance procedures as required. <br />9. Prepare and submit Project Set-up, Project Completion, HUB and other required reports. <br />10. Establish procedures to document expenditures associated with local administration of <br />the project. <br />11. Serve as liaison for the Administrator during any review or monitoring visit by staff <br />representatives from either the Texas Department of Housing and Community Affairs <br />(TDHCA), or the U.S. Department of Housing and Urban Development (HUD). <br />B. Financial Manaqement <br />1. Assist the Administrator in proving its ability to manage the grant funds to the state's audit <br />division. <br />2. Assist the Administrator in establishing and maintaining a Direct Deposit bank account <br />and/or separate local bank account, journals, and ledgers. <br />3. Assist the Administrator in submitting the required Direct Deposit Authorization Form, the <br />Texas Application for Payee Identification Number, the Identification of Contract <br />Administrator form and any other forms as required by TDHCA. <br />4. Prepare all fund drawdowns on behalf of the Administrator in order to ensure orderly, <br />timely payments to all contracting parties within the allotted time period. <br />5. Review invoices received for payment and file back-up documentation. <br />6. Provide general advice and technical assistance to Administrator's personnel regarding <br />implementation of project and regulatory matters. <br />w 000276 <br />