21-Justice Assistance Grant Program

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Depattment: Presented By: Agenda Item No.: 06/30/2009 Council Date: Police Interim Chief Hundley 21. 07/13/2009 RECOMMENDED MOTION: Move to approve a resolution authorizing the application for Justice Assistance Grant Program, 2009- H1067-TX-DJ authorizing an inter-local agreement with Lamar County, and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Grant; Intergovernmental cooperation BACKGROUND: This is the annual JAG grant which historically has been split between the City of Paris and Lamar County. This year the total amount of funding available is $24,140. The Department wishes to replace our surveillance system in the interview rooms primarily along with other areas in the building. The surveillance video system replacement is for recording witness and suspect statements and providing enhanced recording of audio and video in certain areas of the police department such as the booking room, prisoner loading area, and lobby. The new system will cost $20,000. Under the 50150 Split, the City will receive $12,070.00. Although this amount will be about $7,960.00 short of funding the purchase of the surveillance video system as detailed, the system replacement is a top priority due to the continued problems with the existing system. The present system is using a combination of analog audio and video and recording in a digital mode. Staff recommends the 50150 split and purchase of the surveillance system equipment. The funding shortfall will be made up by funds from the asset forfeiture account. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, Public Meeting Notice, Grant Narrative, Inter-local Agreement ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report Z Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance yT'D Actual $ Z Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fite ❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 • U0028C;