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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 07/08/09 Shawn Napier, P.E. Director of Council Date: City Council Engineering, Planning & 22 07/13/09 Development RECOMMENDED MOTION: Move to authorize to authorize staff to proceed with the surveying work for the construction of South Collegiate Drive north of and adjacent to the new Paris High School. POLICY ISSUE(S): Capital improvement BACKGROUND: The City Council requested that estimates of construction, engineering, and surveying cost be done and presented so a decision could be made as to how to proceed with the possible rehab of South Collegiate Drive. Hayter Engineering has put together a cost estimate for three types of roadways: (1) a 62-foot wide arterial excluding the Texas Department of Transportation (TxDOT) section of F.M. 1507 (Jefferson Rd.) from Loop 286 going north to the bridge just East of Dragon Park estimated at $3,080,960, (2) a 39-foot wide collector roadway estimated at $2,585,660, and (3) a boulevard street with protected left turn bays estimated at $4,146,000.00 that would also include F.M. 1507 construction cost being paid for by the City as well as island pavers, landscaping and irrigation. A meeting with TxDOT is being planned to determine the next course of action in order to get the project started. Staff is also trying to determine if funds have been made available for the TxDOT portion of Jefferson Road. Below are some of the items will know that we will need in order for TxDOT to make this happen, they will need a resolution from City Council stating : a) It is their intention to widen Collegiate Drive and have it be the through roadway gaining a net increase in safety and mobility; b) The City will acquire needed ROW and incur all associated fees (utility adjustments, surveys, etc); and c) The ROW owned by the City of Paris that will be associated with the realignment of FM 1507 will be considered "to be used for public transportation purposes". Surveying Cost for the entire project is estimated at $11,860 no matter which roadway width is chosen adjacent to the new Paris High School. The plan is to acquire the additional 40-feet or ROW which when added to the 40-feet donated by the High School property will be the minimum ROW width for an Arterial roadway (80-feet). Accompanying this briefing sheet are a couple of timelines that have been submitted by Hayter Engineering on behalf of PISD. The first timeline presented presumes that Reserve Funds will be used and shows an estimated completion date of November 2010. The second timeline depicts a bond election in November 2009 and if it passes it shows an estimated completion date of February 2011. The new high school is scheduled to open in September 2010. Staff recommends that council authorizes staff to proceed with the surveying work for this project. This would enable us to create a Right-of-Way (ROW) map to determine how much ROW would be needed for the project. p City of Paris w l1rlUrl ; 2 c) / Revised 2/04/08