07-Motion to approve the June 2009 Financial Report

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75.00%, but the summer months produce the highest revenues of the year. Unless we have a wet summer, revenues should produce the expected results. 17. Total Water & Sewer expenses are 10.90% higher than last year and amount to 80.24% of the current budget when debt payments are included. Departmental Expenditure Summary: At this point the City is 9 months or 75% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. In this year's budget both stability pay and the Council authorized lump sum payment were made in November and are reflected in the departmental budgets. Within the General and Water & Sewer Funds there are 4 departments whose expenditures are over 75% at this time. This does not include the contingency line item which is discussed below. 1. Community Development-88.33%. The overage amounts to $105,014.50 and is due to $235,035 in payments to Bureau Veritas in June. 2. General & IT Expenses-75.04%. The overage amounts to only $539.55 and is not a significant amount. 3. Contingency-787.04%. The overage is due to the City's $393,520 forced repayment of the grant from the Office of Rural Community Affairs (Contract # 719068). 4. Water Billing-76.45%. This overage amounts to $24,877 and is made up entirely of consultant fees related to the Pat Mayse water study. Expenses for this study are run through this department but were not specifically budgeted for so as not to artificially inflate that department's budget. Consultant expenses will be reimbursed by the City of Irving. 5. Water Production-76.12%. This overage amounts to $30,722 and is made up of mainly of chemical and electrical costs. SPECIAL NOTES: 1. In the Capital Projects Fund, the $123,733 Police related expenditures were made in connection to the CAD-Mobile Data Project. This project was approved several years ago but the approved funds are not reflected in the current budget. None of the items budgeted in the $20,000 amount have been purchased at this point. 2. In the Capital Projects Fund, Community Development expenditures for the Casa Bonita project total $512,243 and there were $106,263 in demolition expenditures. 3. In the Capital Projects Fund, there has been $49,715 spent for street repairs and $14,512 spent as part of the street sign upgrade. 4. In the Capital Projects Fund, the Water Treatment Plant has spent $35,701 for instruments/apparatus and $9,205 on their communication system. The Wastewater Plant has spent $108,168 for equipment while the Liftstations Department has spent $13,832 for equipment. 5. As noted previously, the Parks Department expenditures in the Grant Fund are for the extension of the original "rails to trails" trail eastward and the Police Department has expended money in their various grant projects (Auto Theft, JAG, School Resource Officer, Felony Crimes). e i:0 66 1