28- TxDOT to discuss the options for the construction of S. Collegiate Drive

Home Browse Search

CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 08/06/2009 City Council Shawn Napier, P.E. Director of Council Date: Engineering, Planning & 28 08/10/2009 Develo ment RECOMMENDED MOTION: Deliberate and possibly act on whether or not to proceed with the project and funding the reconstruction and/or widening of portions of S. Collegiate. POLICY ISSUE(S): Funding BACKGROUND: On July 30th a meeting was held at the TxDOT District Office to discuss the options for the construction of S. Collegiate Drive. Three options have been presented by TxDOT, as detailed in the accompanying letter. The first option would be the fastest and would involve the City funding the difference in cost between what TxDOT has planned to build (three lane asphalt) and what the City wants to build. This option presumes that a resolution will be passed before October 1 to determine what type roadway is to be constructed and that funding for the roadway will be provided to them through an Advanced Funding Agreement (AFA). The AFA process takes approximately 8 weeks to complete. The funds are due no later than 60 days prior to bidding of the project. The current proposed bid date for the project is April 8`n or 9`h, so 60 days would put the due date around February St". Based on this date the certificate of obligation process would take approximately 90 days which would put the deadline of getting this process started at the September 28 City Council meeting. The second option is different from the first in that the resolution is done after October 1 and would be the option to choose for a bond election. The third option involves no action by the City and TxDOT building the roadway that is currently proposed without the proposed intersections. Based on these options, if the Council wishes to proceed with this project staff needs to know as soon as possible so we can get the AFA process started with TxDOT and get a resolution drafted and passed stating the intentions of the City Council (this resolution should include funding and which type roadway will be constructed). Staff has a meeting scheduled with TxDOT on Friday August 14 to discuss the next step; without a decision TxDOT is going to continue on with the plans to widen the roadway as it currently exist. BOARD/COMMISSION RECOMMENDATION: N/A EXHIBITS: TxDOT/Collegiate Drive Options ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ Varies ❑ Department Report ❑ Resolution Budgeted Amt. $ 0.00 ❑ Presentation ❑ Ordinance y'I'D Actual $ 0.00 ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: City of Paris Revised 2/04/08