21-Approve a resolution authorizing a lease agreement with Paris Habitat for Humanity for a storage building at 811 Bonham

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 08/06/09 Council Date: City Manager Kevin Carruth 21. 08/11/09 RECOMMENDED MOTION: Move to approve a resolution authorizing a lease agreement with Paris Habitat for Humanity for a storage building at 811 Bonham and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Lease agreement BACKGROUND: In late 2007, as the City was preparing to place the former Police and Courts building located at 811 Bonham on the market for sale, we were approached by a coalition of local non-profit organizations (who later formed a group called S.H.A.R.E.) about leasing the property. Some of the agencies in S.H.A.R.E. were concerned about losing the leases at their current locations and there was a general goal of providing one-stop convenience for their common consumers. Council authorized suspending the property sale and directed staff to negotiate a lease with S.H.A.R.E. S.H.A.R.E was asked to provide a plan on how (1) they were going to rehabilitate the building (it is unsuitable for occupation in its current condition); (2) ongoing operations and maintenance expenses were to be paid for; and (3) how the property was going to be managed between the various agencies. In mid-2008 the City was also approached by Paris Habitat for Humanity about leasing one of the outbuildings on the south side of the property for storage of building materials. Habitat was told that we could not negotiate with them while concurrently negotiating with another group for the same property. S.H.A.R.E was unable to develop this plan and some of the original agencies have since resolved their location issues; consequently, a letter was sent to S.H.A.R.E July 16, 2009, confirming that negotiations with them were concluded so that we could begin negotiations with Habitat for Humanity. Habitat understands that the entire property will be placed on the market for sale and they may have to vacate upon 30 days notice. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report Z Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance yT'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court 0 Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris P16 5 Revised 2/04/08