07-Move to approve the JUly 2009 Financial Report

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18. Total Water & Sewer expenses are 7.69% higher than last year and amount to 85.86% of the current budget when debt payments are included. Budget to date expenditures would be 83.33%. Departmental Expenditure Summary: At this point the City is 10 months or 83.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 8 departments whose expenditures are over 83.33% at this time. This does not include the contingency line item which is discussed below. 1. City Manager-83.35%. The overage amounts to $45 and is not significant. 2. Municipal Court-85.02%. The overage amounts to $3,862 and consists mainly of personnel costs. 3. Community Development-93.85%. The overage amounts to $82,894 and is due primarily to charges from Bureau Veritas. 4. EMS-84.97. The overage amounts to $37,193 and consists of overtime, electricity, building maintenance, and vehicle maintenance. 5. Paris Band-99.36%. The overage amounts to $3,341. The band season is over and this percentage represents expenditures for the whole year. 6. Contingency-787.049'0. The overage is due to the City's $393,520 forced repayment of the grant from the Office of Rural Community Affairs (Contract # 719068). 7. Warehouse-83.50%. The overage amounts to $178 and is not significant. 8. Water Billing-83.48%. This overage amounts to $2,581 and is made up entirely of consultant fees related to the Pat Mayse water study. Expenses for this study are run through this department but were not specifically budgeted for so as not to artificially inflate that department's budget. Consultant expenses will be reimbursed by the City of Irving. 9. Water Production-85.56%. This overage amounts to $61,574 and is made up of mainly of chemical and electrical costs. SPECIAL NOTES: 1. In the Capital Projects Fund, the $125,458 Police related expenditures were made in connection to the CAD-Mobile Data Project. This project was approved several years ago but the approved funds are not reflected in the current budget. None of the items budgeted in the $20,000 amount have been purchased at this point. 2. In the Capital Projects Fund, Community Development expenditures for the Casa Bonita project total $601,486 and there have been $45,457 in demolition expenditures. 3. In the Capita) Projects Fund, there has been $49,715 spent for street repairs and $14,512 spent as part of the street sign upgrade. 4. In the Capital Projects Fund, the Water Treatment Plant has spent $35,701 for instruments/apparatus and $9,205 on their communication system. The Wastewater Plant has spent $36,434 on hydrants & valves and $92,675 for equipment. 5. The Parks Department expenditures in the Grant Fund are for the extension of the original "rails to trails" trail eastward and the Police Department has expended money in their various grant projects (Auto Theft,1AG, Schoo) Resource Officer, and Felony Crimes). - ~ ~ 2J