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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />09/ 14/2009 <br />Council Date: <br />Police <br />Chief Hundley <br />10. <br />09/21 /2009 <br />RECOMMENDED MOTION: <br />Move to approve a resolution authorizing a interlocal agreement with the City of Allen to purchase <br />mobile video equipment on a their bid contract with L3 Communications and authorizing the City <br />Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Public Safety; Intergovernmental Cooperation <br />BACKGROUND: <br />The Paris Police Department made application for and received $122,990 from the 2009/2010 Byrne <br />Memorial Justice Assistance Recovery Grant (JAG) (one half shared with Lamar County). The funds <br />from this grant are being used to purchase a digital mobile video system for $68,709.70. The vendor of <br />the system, L3 Communications, recently received a competitive bid award through the City of Allen, <br />Texas, for replacing their police department's mobile video system. In the bid package, L3 and the City <br />of Allen made a cooperative purchase statement where other entities could purchase the system based on <br />pricing offered in this bid. This is a request to sign an inter-local agreement with the City of Allen and <br />make this purchase off of their contract pricing. This will save time and money by not repeating a bid <br />process which has already met the competitive bid requirements. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />City of Allen Contract, Inter-local Agreement, L-3 Quote <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$68,709.70 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$7214.70 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />JAG 2009-SB-B9-1145R <br />Acct. Number <br />20-0310-31-01 <br />FiscAL NoTES: <br />The grant covers $61,495.00, $7214.70 is out of O 1-1009-31-00 <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />~ 3 6 <br />