18-Motion to approve Aug. 09 Financial Report

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18. Total Water & Sewer expenses are 6.29% higher than last year and amount to 90.909'0 of the current budget when debt payments are included. Budget to date expenditures would be 91.66%. Departmental Expenditure Summary: At this point the City is 11 months or 91.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 7 departments whose expenditures are over 91.66% at this time. This does not include the contingency line item which is discussed below. 1. City Manager-92.15%. The overage amounts to $1,122 and consists mainly of insurance costs and building maintenance. 2. Municipal Court-91.68%. The overage amounts to $44 and is not significant. 3. Community Development-99.99%. The overage amounts to $65,676 and is due to charges from Bureau Veritas. 4. EMS-92.40%. The overage amounts to $16,909 and consists of overtime, electricity, building maintenance, and vehicle maintenance. 5. Paris Band-100.08%. The overage amounts to $1,754. 6. General Expenses-92.37%. The overage amounts to $9,265 and consists of payments to the Chamber for hotel occupancy taxes. 7. Contingency-787.04%. The overage is due to the City's $393,520 forced repayment of the grant from the Office of Rural Community Affairs (Contract # 719068). 8. Water Production-95.159'0. This overage amounts to $96,116 and is made up of mainly of chemical and electrical costs. SPECIAL NOTES: 1. In the Capital Projects Fund, the $249,495 Police related expenditures were made in connection to the CAD-Mobile Data Project. This project was approved several years ago but the approved funds are not reflected in the current budget. None of the items budgeted in the $20,000 amount have been purchased at this point. 2. In the Capital Projects Fund, Community Development expenditures for the Casa Bonita project total $629,396 and there have been $56,437 in other demolition expenditures. 3. In the Capital Projects Fund, there has been $49,880 spent for street repairs and $14,512 spent as part of the street sign upgrade. 4. In the Capital Projects Fund, the Water Treatment Plant has spent $35,701 for instruments/apparatus and $16,374 on their communication system. The Wastewater Plant has spent $59,708 on hydrants & valves and $92,675 for equipment. The Lift Stations Department has spent $13,832 on equipment. 5. The Parks Department expenditures in the Grant Fund are for the extension of the original "rails to trails" trail eastward and the Police Department has expended money in their various grant projects (Auto Theft,lAG, School Resource Officer, and Felony Crimes). General comments to the City Council: „a. - - - 88