17-Deliberate and act on a resolution authorizing a lease agreement with NE Radio Operations and Command Inc.

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 10/O 1 /2009 Council Date: Police Bob Hundley 17. 10/ 12/2009 RECOMMENDED MOTION: Move to approve a resolution authorizing a lease agreement with Northeast Texas Radio Operations & Command, Inc. for placement of ham radio equipment on the East Elevated Water Tower site to provide and augment emergency communications for the City of Paris and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Public Safety; Communications; Emergency Management BACKGROUND: The City has been approached by the Northeast Texas Radio Operations and Command group requesting permission to place various antenna and ham radio equipment on the East Elevated Water Tower. The placement of this equipment on the City of Paris site will enhance the City's communication capability in the event of disaster. With all the technological innovations involving communications over the past several years, amateur radio continues to be a steadfast back up and a solid performer when other communications systems fail. NETROC has a mobile communications center (a totally refurbished school bus) which has been used on many public events in the city and the county and basically can communicate anywhere in the world. This command center was put together totally at the club member's expense, as all equipment is which is to be placed as the water tower site. The personnel involved in this project routinely staff an amateur radio in the City's emergency operation center for severe weather events and have attended many drills and training alongside our first responders focusing on the communication needs. This agreement will allow NETROC to continue and enhance their communications ability which will serve our emergency operations well. The agreement will be monitored by city staff and safeguards for the City and NETROC regarding liability, interference, and access have been addressed in the lease agreement. Since this entity routinely assists the City in emergency and non-emergency operations, we are not asking for any monetary payment. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution; Lease agreement ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense ❑ Department Report Z Resolution Budgeted Amt. ❑ Presentation ❑ Ordinance y'I'D Actual ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development Z EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library Z Police ❑ Eng./Public Works ❑ Utilities Revised 2/04/08 City of Paris 7~7 • 0"J