15-Deliberate and possibly act on improvements to Stillhouse Rd and possible funding sources

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 10/22/09 Shawn Napier, P.E. Director of Council Date: City Council Engineering, Planning & 15. 10/26/09 Develo ment RECOMMENDED MOTION: Move to authorize the widening of Stillhouse Road by nine feet for approximately 815 feet beginning at Cecil Everett Elementary, including concrete curbing and turn lanes, with funding to come from a certificate of obligation. POLICY ISSUE(S): Fiscal BACKGROUND: The existing portion of Stillhouse Road in front of Cecil Everett Elementary School is approximately 30-feet wide. The roadway can be widened nine feet to create a center turn lane, making the road a collector level (39-feet) road for the approximately 815 feet from Stone Avenue to the creek just north of Levi Lane. Several sections of curb and gutter currently exist on the east side of Stillhouse Road so the widening would only be done on the west side of the existing road. The turn lane would start just past the creek and end at Lewis Lane (see accompanying drawing). A potential phase II to this project would be to widen the drainage structure near Sterling House Nursing home to the west, widen the pavement to 39-feet or wider, and extend the turn lane south to the Levi Lane intersection. The previous cost estimate from Richard Drake Construction Company for the widening included curb and gutter along the entire west side of the proposed widening. If we do not construct the curb and gutter that will reduce the bid by approximately $14,000, which will bring the estimated cost down to $51,250.00 for the project. The estimated cost to install concrete turn lanes from the entrance to Everett Elementary and Lewis Lane is approximately $13,500.00. This addition of the concrete turn lane will return the project cost to near the original estimate of $65,174.35. Since there are no foreseeable plans to widen the road beyond this project, curbing improves pavement and drainage performance, and concrete turn lanes will withstand turning actions better than asphalt, staff recommends including concrete curbing and turn lanes. Furthermore, staff also recommends including the project cost in the certificate of obligation issue for Collegiate Drive in order to avoid depletion of the fund balance. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Aerial map; widening plan: Drake Construction estimate (from last council meeting) ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance yTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: Excluding striping and signage, the estimated cost is $65,174. REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police 2 Eng./Public Wotks ❑ Utilities City of Paris ' Revised 2/04/08 ~ ~ ~ ~ 86