08-October monthly financial report

Home Browse Search

Departmental Expenditure Summary: At this point the City is 1 month or 8.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 4 departments whose expenditures are over 8.33% at this time. 1. City Council-12.64%. The overage amounts to $4,353 and consists mainly of the payment of membership dues to the Ark-Tex Council of Governments. 2. City Clerk-9.029'0. The overage amounts to $1,102 and is due to a misallocation of salary and benefits to this department. This was corrected in November. After correction, the City Clerk expenditures would have been 6.85% of budget for October. 3. Police-9.04%. The overage amounts to $38,019 and consists mainly of the purchase of vehicles. 4. General Expenses-14.759'0. The overage amounts to $108,276 and consists of the City's contribution to the Health Department, one quarter's payment to the LCAD for appraisal & collection services, payments to non-profit entities for the year, and purchase of minor apparatus by IT personnel for various departments. SPECIAL NOTES: Payments to Bureau Veritas for fiscal year 2008-09 totaled $292,755.20 and payments for fiscal year 2009-10 through November 30th total $51,004.35. Grand total paid to Bureau Veritas for both years is $343,759.55. As the year progresses, I may have comments about some of the special funds such as the Capital Projects Fund, but I have no comments for the month of October. General comments to the City Council: 1. Over 999'a of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 31