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Departmental Expenditure Summary: At this point the City is 2 months or 16.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 6 departments whose expenditures are over 16.669'o at this time. 1. City Council-18.129'a. The overage amounts to $1,472 and is due mainly to the payment of membership dues to the Ark-Tex Council of Governments. 2. Police-16.91%. The overage amounts to $13,341 and is due mainly to the purchase of vehicles. 3. Traffic & Lighting-25.369'0. The overage amounts to $37,711 and is due mainly to expenditures for electricity. There was a billing snafu with Direct Energy causing a delay in billing some previous consumption. The November statement contained the catch up billing. 4. EMS-16.899'0. The overage amounts to $5,246 and is due mainly to vehicle maintenance and medical supplies. 5. Library-17.099'0. The overage amounts to $2,814 and is due mainly to the purchase of books for the library. 6. General Expenses-22.46%. The overage amounts to $97,786 and consists mainly of the City's contribution to the Health Department, one quarter's payment to the LCAD for appraisal & collection services, payments to non-profit entities for the year, and purchase of minor apparatus by IT personnel for various departments. SPECIAL NOTES: Payments to Bureau Veritas for fiscal year 2008-09 totaled $292,755.20 and payments for fiscal year 2009-10 through November 301" total $51,004.35. Grand total paid to Bureau Veritas for both years is $343,759.55. In the Capital Projects Fund: 1. Community Development has exceeded its budget amount due to expenditures for the One Oak Apartments Project. This project was not specifically budgeted for but will come out of reserves. A budget adjustment will be brought to the Council at a later date to cover One Oak expenses. 2. The Engineering Department over spent its budget by $767 in purchasing a vehicle for that department. General comments to the City Council: Over 999'0 of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. _ 1c: