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12. Provide guidance and assistance to City regarding acquisition of property: <br />• Submit required reports concerning acquisition activities to Office <br />• Establish a separate acquisition file for each parcel of real property acquired <br />• Determine necessary method(s) for acquiring real property <br />• Prepare correspondence to the property owners for the City's signature to acquire <br />the property or to secure an easement <br />• Assist the City in negotiation with property owner(s) <br />13. Maintain TCDP Property Management register for any property/equipment purchased or <br />leased <br />14. Serve as liaison for the City during any monitoring visit by staff representatives from <br />either TDA or HUD <br />B. Financial Mana eg ment <br />1. Assist the City in proving its ability to manage the grant funds to the state's audit <br />division. <br />2. Assist the City in establishing and maintaining a bank account (Direct Deposit account) <br />andlor separate local bank account, journals and ledgers. <br />3. Assist the City in submitting the required Accounting System Certification letter, Direct <br />Deposit Authorization Form (if applicable), and/or Depository/Authorized Signatory <br />form to Office. <br />4. Prepare all fund drawdowns on behalf of the City in order to ensure orderly, timely <br />payments to all contracting parties within the allotted time period. <br />5. Review invoices received for payment and file back-up documentation <br />6. Provide general advice and technical assistance to City personnel on implementation of <br />project and regulatory matters <br />7. Assist the City in establishing procedures to handle the use of any TCDP program <br />income. <br />6 <br />! r) ;,5 <br />0 0 C <br />