13-Motion to approve Amended Bylaws of the PEDC

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within the time frame required by the Board, the Board may seek these services through the use of outside consultants or contractors. Any request for services made to the administrative department of the City shall be made by the Board or designee in writing to the City Manager. The City Manager may approve such request for assistance from the Board when he finds such requested services are available in a timely manner within the administrative departments of the City and that the Board will reimburse the City for the costs of such services provided. B. The City Attorney will serve as counsel to the Board as provided for in the City Charter unless there is a conflict of interest in which case the Board may retain outside legal services. Any request for legal assistance identified by the Board will be addressed with the advice and consultation of the City Attorney. The City Attorney may engage outside legal services to assist the Board when it is deemed necessary by him. The City Attorney, or his designee, will provide assistance as requested by the Board, and City will be reimbursed for the cost of providing the requested legal services. SECTION V MEETINGS AND NOTICES Section 5.01 Annual Meeting. There shall be held in June of each year an annual meeting of the Board of Directors. At the meeting, the annual work plan and budget for the coming year shall be presented, considered and acted upon along with such other business as has been properly noticed for said meeting. Section 5.02 Regular Meetings. The Board shall meet once each month at the Community Room in The Depot Building, 1125 Bonham, Paris, Texas, unless otherwise determined by the Board Chairman. The Chairman shall set regular meeting dates and times at the beginning of his term of office. Section 5.03 Special Meeting. A special meeting of the Board may be called by the Chairman of the Board or by the Executive Director of the Economic Development Corporation (with the Chairman's consent) for a specific purpose. All special meetings must strictly adhere to all requirements of the Texas Open Meetings Act and these Bylaws. Section 5.04 Meeting Agenda. The Executive Director and Board Chairman shall be jointly responsible for the creation and posting of PEDC meeting agendas. Any member of the Board may request that an item be placed on the Agenda by delivering the same in writing to the Chairman or the Executive Director no later than five (5) days prior to the date of the Board meeting. The posting of agendas shall conform to the requirements of the Texas Open Meetings Act and Section 5.05 of these Bylaws. Section 5.05 Notice. Notice and conduct of all meetings shall conform to the Texas Open Meetings Act. Notice shall be provided in accordance with Chapter 551 of the Texas BYLAWS-PARIS ECONOMIC DEVELOPMENT CORPORATION M 0001: '3