11-Resolution approving an agreement with Steve Coker to manage, instruct, and coordianate softball programs for COP

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 02/16/10 Steve McFadden, Interim Director Council Date: Public Works of Public Works 11. 02/22/ 10 RECOMMENDED MOTION: Move to approve a resolution authorizing an agreement with Steve Coker to manage, instruct, and coordinate softball programs for the City and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract BACKGROUND: Steve Coker has handled the City's softball program for the last 12 years and the proposed contract has the same terms as the previous few years. Mr. Coker will be responsible for all aspects of managing and coordinating the City's softball programs for calendar year 2010. The City's 15 percent fee produced $3,577.50 in revenue for FY 2008-2009 and is expected to be about the same for this year. Over the last several years, team fees have increased to the point that they are significantly higher than peer communities and the number of teams has dropped by about hal£ As part of the FY 2010-2011 budget process, staff plans to develop an in-house alternative and/or solicit bids to see if the programs can be offered at a more affordable rate. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $N/A ❑ Department Report ~ Resolution Budgeted Amt. $N/A ❑ Presentation ❑ Ordinance y'I'D Actual $N/A ❑ Public Hearing ❑ Other Acct. Name N/A A F cct. Number N/A FISCAL NOTES: REVIEWED AND APPROVED BY: E Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court E Legal ❑ Library ❑ Police ❑ Eng. ~ Public Wotks ❑ Utilities City of Paris Revised 2/04/08 ~0 0 i~~~