07-Monitoring actual revenues and expenditures verses the adopted budget

Home Browse Search

1. City Cterk-44.65%. The overage amounts to $4,761 and is primarily due to the three pay periods in December. 2. Police-42.43°Yo. The overage amounts to $41,349 and is due mainly to the purchase of vehicles early in the budget year. 3. Traffic & Lighting-49.53%. The overage amounts to $34,107 and is due mainly to expenditures for electricity. 4. General Expenses-42.16%. The overage amounts to $8,428 and related to IT purchases for equipment. In the Capital Projects Fund: 1. Community Development has exceeded its budget amount due to expenditures for the One Oak Apartments Project. This project was not specifically budgeted for but will come out of reserves. 2. The Engineering Department over spent its budget by $767 in purchasing a vehicle for that department. 3. Public Works has made a one-time capital purchase causing it to be over 41.66% of its budget (54.90°Yo). 4. Sanitation has made a one-time capital purchase causing it to be over 41.669'0 of its budget (43.17%). 5. The Traffic & Lighting Department has made a one-time capital purchase causing it to be over 41.669'0 of its budget (83.72%). 6. The Garage has made its only budgeted purchase of a vehicle and has spent 98.67% of the budgeted amount. 7. EMS has purchased equipment for the year causing it to be over 41.66% of its budget (102.14%). 8. Water Distribution has purchased its backhoe and dump truck placing them at 99.13% of budget. 9. The Waste Water Treatment Plant has made vehicle and equipment purchases bringing them to 52.419'0 of budget. In the Collegiate Drive related construction fund: 1. $403,300 has been spent for engineering, surveying, and issuance fees which will be reimbursed by the issuance of certificates of obligation. The bulk of this money went to TxDOT for the City's share of the portion of road that the State will be working on. General comments to the City Council: Over 999'0 of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board.