15-Deliberate and act on a Resolution approving a Lease Agreement between Greater Paris Development Foundation

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 03/16/10 Shawn Napier, P.E. Director of Council Date: Engineering Engineering, Planning & 15. 03/22/10 Development RECOMMENDED MOTION: Move to approve a Resolution authorizing a lease agreement with and the Greater Paris Development Foundation, Inc. for the Trail de Paris west extension from SE 12 Street to SE 8 Street and from Old Clarksville Road to the City of Paris' east city limit and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Lease; Capital improvement BACKGROUND: City was awarded a$120,000 Texas Parks & Wildlife recreational trail grant for an extension of the Trail de Paris between 12th SE and 8t" SE Streets. The City's portion of the match will be $24,000 with Kiwanis, Keep Paris Beautiful, and the Chamber of Commerce pledging $5,000 each and Lamar Power Partner pledging $2,500. The total amount of pledges is $17,500 and the balance of $6,500 will be in the form of in-kind services performed by City crews. The City is also in the process of trying to purchase one acre of land near SE 8th Street from Union Pacific Railroad. The City of Paris and City of Reno have extended the Trail de Paris from its current east end to Airport Road. This extension was made possible through donations from Legacy Foundation ($50,000), Lennox Foundation ($30,000), First Federal Foundation ($25,000), Ash Grove Foundation ($4,000), and Greater Paris Development Foundation ($4,000). The approximate distance from the Old Clarksville and Trail de Paris intersection to the city limit line is 1,475-feet. The Greater Paris Development Foundation currently has the majority of the railroad right-of-way (ROW) in a rail-banked deed. The proposed lease for the two tracks is similar to the 99-year lease approved for the other Trail de Paris sections. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution; Trail de Paris aerial view ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $0 00 . ❑ Department Report ~ Resolution Budgeted Amt. $0 00 ❑ P . resentation ❑ Ordinance y'I'D Actual $0 00 ❑ P bli H i ❑ O h . u c ear ng er t Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: 2 Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris r n n~~~/ Revised 2/04/08