04/22/2010 Special Meeting - Laserfiche WebLink

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Member questionslinquiries to City staff 1. General. Council and board/commission communications with City staff normal City business hours unless the circumstances warrant other Council questions posed outside of normal business hours should be than the next business day. ild be li~ited to Resno ses to earlier 2. Routine Reauests for Information and InQUiries. Members may contact taff dir tly for information made readily available to the general public on a regular basis (e.g., " hat are the library's hours of operation?" or "How does one reserve a tee time at th golf c rse?"). Under these circumstances staff shall treat the member no differently tha they w uld the general public, and the member shall not use their elected status to se ure pre rential treatment. The city manager does not need to be advised of such contacts. 3. Non-Routine Requests for Readilv Available Information. Members may a so cont ct staff directly for easily retrievable information not routinely requested by the gene I public o long as it does not require staff to discuss the issue or express an opinion (e.g., " ow mariy traffic lights are there in the City?" or "Under what circumstances does the City low r its flag to half mast?") 4. Non-Routine Repuests Re4uiring Special Effort. Any member request or inq iry that quires staff to compile information that is not readily available or easily retriev ble an or that requests staff to express an opinion (legal or otherwise) must be directed to t e city nager, or to the city attorney, as appropriate (e.g., "How many Study Issues comple d over e past five years have required 500 or more hours of staff time?", or "What is the logic be ind the City's sign ordinances affecting businesses along EI Camino Real?"). The ity man ger (or city attorney as appropriate) shall be responsible for distributing such reques s to his/ er staff for follow-up. Responses to such requests shall be copied to all Co ncilme ers (if originating from a Councilmember), relevant board or commission memb rs (if ori inating from a board or commission member), the city manager, the city attorney as appropr te and affected department directors. 5. Meeting Requests. Any member request for a meeting with staff must be di cted to he city manager or city attorney, as appropriate. 6. Public Safetv Restrictions. Under certain circumstances, requests for infor ation r arding operations or personnel of the Department of Public Safety may be I gally r tricted. Applicable statutes include: The Peace Officers' Procedural Bill of R hts ( lifornia Government Code Section 3300, et seq.), Confidentialit of Peace Officer Re ords ( lifornia Penal Code Section 832.5-7), and a number of exceptions to the Californi Public ecords Act, defined in Government Code Section 6254. Providing information in r sponse o such requests could violate the law, and might also violate due process rights that ha e been defined for peace officers in the State of California. Accordingly, it shall be he poli of the City of Sunnyvale to strictly comply with all applicable legal authorities gove ning the release of Department of Public Safety information and records. Do not disrupt City staff from their jobs Elected and appointed officials should not disrupt City staff while they are in eetings on the phone, or engrossed in performing their job functions in order to have their indiv dual ne s met. Do not attend City staff meetings unless requested by staff - even if the elec ed or a pointed official does not say anything, his or her presence implies support, shows part ality, int idates staff, and hampers stafFs ability to do their job objectively. Never publicly criticize an individual employee Elected and appointed officials should never express concerns about the perfo mance f a City employee in public, to the employee directly, or to the employee's manager. ommen about 189