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violation of other applicable ethics provisions if a close rela~ive act~d as a subcontractor on a City job. III. Administrative Policies and Executive Orders The Mayor's Office has issued a number of Administrative roced res and Executive Orders, available at www.choice.net. While most of the e prom Igations affect all City employees, the policies regulating gifts, the use of ity vehi les, and travel on City business most often give rise to ethics inquiries. Gifts Executive Order 1-28 on gifts (Mayor's Gift Policy) is applicable t all e loyees, including department heads. Only elected offi-cia/s are exe pt. T s policy prohibits employees from accepting anything of value from any p rson o is: • Subject to City regulation (Permit and License holders, etc • Under criminal investigation. • Charged in a case pending in Municipal Court. • Acting as a lobbyist or consultant representing others befo e the ty. • Holding or seeking City contracts or purchase orders. • Making claims against the City. • Otherwise in a position to benefit from City activity. Exceptions are made for gifts from certain close relatives. An exc ption ay also be made by an employee's department head for attendance at bus ness a d social functions if the sponsor is reimbursed for the cost of an food, odging, transportation or entertainment provided. The full text of the Mayor's Gift Policy should be reviewed by ea h em oyee to ensure that no unintended or inadvertent action results in a violat on of i terms. This policy is far more restrictive in most respects than the correspo ding p visions of the Penal Code, discussed above. Motor Vehicles Administrative Procedure 2-2 addresses Motor Vehicle Assignme t and U e. This policy affects department heads and employees in a number of wa s. De rtment heads are responsible for enforcing this policy with respect to thei staff m mbers, particularly as it may directly affect the following situations: • Department heads and employees who are assigned take-hi make certain they have the required non-owned insuranc K:\ETHICS\RDC3116A ie car~ should rider Ifor their I PAGE 21 - 26