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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />05/04/10 <br />Steve McFadden, Interim Public <br />Council Date: <br />City Council <br />Works Director <br />11. <br />OS/10/10 <br />RECOMMENDED MOTION: <br />Approve a resolution authorizing an agreement with Edko, LLC, for applying herbicides and outdoor <br />insecticides and authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Bid Award <br />BACKGROUND: <br />At Council's direction, an RFP for herbicide and outdoor insect control services was issued April 4, <br />2010. There were two responses and as described in more detail in the accompanying "Spraying <br />Contract Bidder Disqualification Report," one of the bidders (ProTurf) submitted an incomplete bid and <br />was disqualified (and was not the low bidder anyway). The herbicide spraying contract is a one year <br />contract with four (4) one year renewal options. Staff recommends awarding the contract to Edko, LLC, <br />as the lowest and only complete respondent. <br />BOARD/COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Resolution; Council Member Agenda Item Request form; Spraying Contract Bidder Disqualification <br />Re ort; ProTurf bid <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$ 40,000 <br />❑ Department Report ~ Resolution <br />Budgeted Amt. <br />$ 40,000 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$ 40,000 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Contract Spraying <br />Acct. Number <br />01-0417-89-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Urilities <br />5/7/2010 . <br />~ <br />